Job Summary
This position coordinates overall administrative support to the Food System Support Program. This generally includes the Seattle Food Committee (“SFC”), and the Washington State Department of Agriculture Emergency Food Assistance Program (“EFAP”) subcontracts. The Food System Support Program Coordinator maintains relationships with relevant parties, including the City of Seattle contract monitor, in coordination with the Department’s Director Seattle Food Committee member agencies, and various subcontracted agencies. The Program Coordinator ensures Food System Support , a Project Committee of the Seattle Food Committee, and provides additional support to coordination of food-delivery logistics, as needed.
Essential Responsibilities, Duties and Tasks:
40% Coordinate and maintain EFAP subcontracts, including processing monthly reports, accurate data entry of food bank statistics, and annual renewals and reports. Coordinate and maintain Food System Support monthly reports. Develop reports, fact sheets and presentations from data to assist in proposal development, funding reports, and to provide information to the government, media, and other individuals and organizations interested in Seattle’s emergency food system.
15% Provide primary staffing support to the Bulk Buy Committee, and secondary staffing support to the SFC, along with limited support services to local meal programs, in accordance with City contracts, or as needed. Support the projects of the Project Committee and SFC subcommittees, incorporating their feedback and input into the general bodies of work, as appropriate. Attend monthly Executive, General and Sub-Committee meetings, when possible and take meeting minutes. Develop and maintain positive interpersonal relationships with a variety of people, including coalition members, social service agencies, governmental staff, vendors, and the general public to facilitate coordination of services among local emergency food providers, and to increase public understanding of hunger in Seattle.
15% Serve as an information clearinghouse for coalition members through regular communication. Provide communications support, including composing and editing correspondence, memos, blog posts, brochures, flyers, and other documents for the Food System Support Program and the Seattle Food Committee. Provide additional support to coordination of food-delivery logistics, as needed, including addressing food-delivery issues in the absence of Program Manager.
15% Work in collaboration with Food Access and Education staff, coalition members, and other partners to coordinate special events, workshops, and trainings. Design and produce brochures, flyers, surveys, and other materials using desktop publishing or web-based software. As needed, draft and edit correspondence, assist in advocacy efforts on behalf of the coalition.
10% Oversee general administrative tasks for the Food System Support Program, including but not limited to ordering supplies, recording, finalizing, and distributing monthly meeting minutes, and producing monthly calendars. Prepare and submit check requests for program expenses. Update and maintain files.
5% Participate in program, department, and agency meetings and relevant trainings as required. Participate in agency Anti-Racism Initiative activities.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Solid Ground is an equal opportunity employer committed to workplace diversity. We do not discriminate on the basis of gender, age, race and color, religion, marital status, national origin, disability or veteran status.
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