Solid Ground is seeking an experienced Volunteer Services Program Assistant
This position provides administrative support to the Volunteer Services team to support the objectives of Volunteer Services and requirements of the Retired and Senior Volunteer Program (RSVP). This position works closely with the RSVP Coordinator and the Volunteer Coordinator at Solid Ground and reports to the Volunteer Services Manager.
Essential Responsibilities, Duties & Tasks
75% Provide overall administrative support to Volunteer Services staff including but not limited to: following up with multiple site partners and programs to collect volunteer hours, entering volunteer hours and other data in multiple databases; maintaining digital and physical program files, volunteer paperwork and partner contracts; collecting and submitting digital and physical enrollment forms; administering volunteer background checks and references; compiling and mailing physical new-volunteer packets; mailing newsletters; making new volunteer calls; generating volunteer and in-kind reports ; preparing materials for volunteer meetings and events; purchasing office and meeting supplies; and providing general support for the volunteer programs.
10% Work with Resource Development Operations Coordinator to upload volunteer data into Raiser’s Edge. Assist staff with updating and maintaining volunteer position descriptions and on-line postings.
10% Support the Volunteer Services and Resource Development teams to build out volunteer opportunities for workplace groups. Partner with the Community Food Education program to streamline company opportunities to volunteer at the farm. Support the team on large giving days such as Days of Caring when companies may be present. Ensure companies are thanked and recognized for their donations of time and that any match paperwork is submitted.
5% Participate in program, department, and agency meetings, ARI work, and relevant trainings as required. Support the activities of the Volunteer Engagement Committee, including taking and distributing meeting minutes. Support departmental and program goals as needed.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the positionFull Job Description