This position provides overall administrative support to the Community Food Education Program Manager, Program Coordinators, and supports the objectives of the Community Food Education Program. The Program Assistant is responsible for maintaining up to date records and information on program objectives. The Program Assistant provides logistical support for program needs, including purchasing and transporting supplies, providing hands on assistance, and other general support.
Essential Responsibilities, Duties & Tasks
30% Maintain programmatic tracking sheets and other data collection tools, Excel documents, databases, and other records. Work with program staff to ensure consistent data collection. Enter data into systems and maintain up to date information. Develop reports, fact sheets and presentations from data to assist in program development, and to provide information to government, media, and other individuals and organizations as needed. Prepare information for grant applications. Pull data and other information to prepare reports as needed.
40% Prepare materials and supplies for education efforts, including ordering, purchasing, and transporting food and supplies. Maintain accurate records of receipts and invoices. Prepare and submit check requests for program expenses. Send, prepare, and track invoices for partner agencies. Oversee general administrative tasks for the Nutrition Education program as needed, including but not limited to ordering supplies, coordinating logistics and providing general support for the program.
25% Provide staffing assistance to the Nutrition Education program. Work closely with program staff and Manager to support general objectives of the program. Record, prepare, and distribute monthly program meeting notes. Provide assistance and support to Program Coordinators to support direct education efforts as well as local systems change implementation plans. Serve as classroom assistant on field trips, classes, and events as needed. Assist Farm Coordinator in engaging volunteers, students, and community members at Marra Farm.
5% Participate in program, department, and agency meetings, ARI (Anti-Racism Initiative) work, and relevant trainings as required. Support departmental and program goals as needed.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Education and Experience:
Requires one of the following:
(a) Three years of administrative experience in a social service, community service or related office setting; OR
(b) Bachelor’s degree and one year of administrative experience in a social service, community service or related office setting; OR
(c) Any combination of education, experience and measurable performance, which demonstrates the capability to perform the duties of this position.
- Detail-oriented with strong organizational skills and ability to meet deadlines
- Excellent communication skills, both oral and written. Experience drafting correspondence for a variety of different audiences under tight deadlines
- Highly proficient with MS Office software including Word, Excel, Publisher, Outlook; Ability to interpret data to create reports and other informational materials
- Ability to type 50 WPM
- Proven ability to accurately maintain contracts files and program databases
- Ability to work individually in a self-directed manner and as part of a team in group projects
- Self-motivated with the ability to problem solve and enhance work projects
- Ability to prioritize and handle multiple tasks under stressful conditions and to accept work assignments from various staff members
- Experience working with people from a variety of racial, cultural and economic backgrounds, with various lifestyles, sexual orientations, and of all ages
- Ability and willingness to occasional work evenings and weekends for the purposes of coordinating trainings and attending conferences and community meetings
- Valid driver’s license, and ability and willingness to drive own vehicle with mileage reimbursement or program vehicle with volunteer passengers to class sites throughout King County
- Interest in anti-racism work and food preferred
Physical Demands/Working Conditions: This position works in an office setting 60% of the time and 40% in the field on site. Employee spends 15% of office time in meetings, 25% of the time on the phone, and 60% of the time on the computer. In the field, employee spends 70% coordinating class supply deliveries, 30% assisting with classes. Position requires employee to lift/carry 10-20 pounds occasionally and push/pull 10-20 pounds seldom, 5-10 pounds frequently. Position has the ability to sit/stand as needed. Stairs and walking required.
Hours & Compensation: This is a regular, part-time 20 hours a week, union position, and pays $18.76 per hour plus benefits. The employee is expected to work on Fridays. Benefits include medical, dental, short-term and long-term disability insurance, basic life insurance, 401(k) savings plan including agency contribution and match, holiday pay, generous paid personal leave package and tax-sheltered health care and dependent care accounts.
- Apply by: 06/07/19, 2019 to qualify for the first round of interviews
- Application deadline: for second round of interviews is 06/14/19
- Please attach a cover letter and resume
Solid Ground is an equal opportunity employer committed to workplace diversity. We do not discriminate on the basis of gender, age, race and color, religion, marital status, national origin, disability or veteran status.Full Job Description