Job Summary
Our Sand Point Housing campus provides permanent supportive housing, affordable permanent housing, and onsite support services for formerly homeless families and individuals. Since 1999, several thousand people have stayed at Sand Point Housing in their journeys from homelessness to stability. Today, 400+ people – about half of whom are children and youth – live in a thriving community with onsite support services at Sand Point. The Administrative Coordinator is responsible for fiscal, data monitoring and administrative operations of the program and provides support to the Administrative Manager.
Essential Responsibilities, Duties and Tasks
Budgets & Finance: Prepares check requests and petty cash expenditures for the shelter, transitional and building operations programs. Monitors some program expenses, to ensure they are in compliance with contract requirements, and prepare monthly reports in collaboration with the Program Director and Managers. Disperse and track all client assistance vouchers distributed from the safe such as bus tickets, grocery, gas, and gift cards for various retailers.
Data Tracking: Create and maintain databases for shelter and transitional programs. This includes data reporting, tracking and entry. Data requests may come from program leadership, external partners and funders, communications, or development teams
Record Keeping: Establish and revise administrative systems and procedures as needed. Organize and maintain financial, personnel and general administrative records and files, including annual file purge and rotation to storage.
Program Support: Purchases supplies and program equipment when needed. Coordinates with IT or external contractors for technology and equipment repairs when needed. Coordinates with the maintenance and housekeeping staff to determine building and janitorial supply and equipment needs.
Teamwork: Participate in program, department and agency meetings and relevant trainings as required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Solid Ground is an equal opportunity employer committed to workplace diversity. We do not discriminate on the basis of gender, age, race and color, religion, marital status, national origin, disability, or veteran status.
Full Job Description